Construction Administrative Assistant in Orlando, FL at Lennar Homes

Date Posted: 12/29/2021

Job Snapshot

  • Employee Type:
  • Location:
    Orlando, FL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description


Summary of Position Requirements

Assist with a variety of duties including processing critical forms and posting of documents in a timely manner, compiling and updating reports, data entry, coordinating with construction managers, maintaining files, processing invoices, answering phones, etc.  Position requires the ability to multitask and drive results in a team atmosphere.  Individual must be self-motivated, detail oriented, and possess a can-do positive attitude.


Primary Duties and Responsibilities

  • Work closely with the divisions sales team to slot new homes for construction starts in order to meet divisional business plans
  • Manage and maintain the Build Pro file postings via the web for job start information
  • Obtain weekly production tracking reports from Construction Managers & enter into JD Edwards
  • Prepare and maintain Settlement Tracking and Production Status Reports
  • Obtain weekly updated information from the field on Production, Safety and SWPPP and enter into JD Edwards and Excel
  • Interact and assist Purchasing Department to ensure timely response to field issues
  • Prepare start packages for Construction Managers
  • Monitor reports: permit, mortgage and closing package status
  • Assist in obtaining inspections and certificates of occupancy needed for closing
  • Create correspondence
  • Maintain all company files relating to site plan applications, approvals, licenses and permits
  • Distribute and collect Construction Quality Inspection Book from the construction team
  • Schedule and coordinate meetings, appointments, etc
  • Back up Customer Service Coordinator as necessary
  • Assist Construction Managers administratively, as needed
  • Special projects as assigned by the Director of Construction and or Division Environmental Manager
  • Prepare and submit NPDES permit updates
  • Create Storm Water EPO’s for the Construction Manager’s
  • Interact with Division Area Manager’s and Construction Manager’s to confirm completion of work


Education and Experience Requirements

  • Minimum High School Diploma or equivalent required
  • Bachelor Degree preferred
  • Construction experience preferred
  • Strong organizational and management skills, ability to prioritize and take initiative
  • Must be detail-oriented team player comfortable working in a fast paced environment with heavy volume workload
  • Advanced PC skills Microsoft Word, Excel, and JD Edwards
  • Excellent follow-up, communication (written and verbal) and time management skills
  • Able to professionally perform multiple detail-oriented tasks with simultaneous deadlines
  • Possess strong work ethic, integrity and loyalty
  • Team player with the ability to work well under pressure



Daily interaction with various division associates, outside agencies, business partners, consultants and homeowners.

Physical Requirements

This is primarily a sedentary office position that requires the ability to bend, stoop, reach, lift, move and carry office materials and supplies weighing 25 pounds or less.  Finger dexterity required to operate a computer keyboard and calculator.


This position outlines the basic tasks and requirements for the position noted.  It is not a comprehensive listing of all job duties of the associates.


Regular Full-Time


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