Contract Administrator in San Diego, CA at Lennar Homes

Date Posted: 1/16/2022

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    San Diego, CA
  • Job Type:
  • Experience:
    At least 1 year(s)
  • Date Posted:
    1/16/2022
  • Job ID:
    2021-20801

Job Description

Overview

Responsible for contracts and/or insurance administration.  Perform clerical duties and administrative support for department.

Responsibilities

  • Set up and maintain all contract and log files.
  • Initiate all paperwork regarding contracts, change orders, and purchase orders, back charges and online contracts, and checking all for accuracy (i.e., coding, signature, amounts, etc.)
  • Prepare and update “Scope of Work” formats. Process work authorization.
  • Prepare contracts for each trade and follow-up on finalizing.
  • Respond to field request for contract information.
  • Provide information for trade partners’ insurance certificates.
  • Interface with the Accounting Department to ensure prompt payment for trade partners.
  • Process EBRF’s; update and distribute sub lists and do product filing.
  • Input and maintain contract documents in JD Edwards.
  • Interface with trade partners regarding all contract correspondence.
  • Coordinate contract comments and proposed revisions between trade partners and in-house counsel.
  • Maintain housing supply chart weekly.
  • Work with risk management and in-house counsel to ensure trade partner insurance compliance.
  • Perform all other duties as assigned.

Qualifications

  • Minimum one (1) year of administrative experience in homebuilding preferred
  • High school diploma or GED required
  • Typing 50-80 wpm
  • Intermediate skills in Microsoft Office Suite (Word and Excel)
  • Strong grammatical and spelling proficiency and written and verbal communication skills
  • Ability to analyze problems and make accurate decisions
  • Maintain regular attendance and punctuality relative to daily work schedule is required
  • Follow directions from a supervisor
  • Understand and follow work rules and procedures
  • Valid driver’s license
  • Accept constructive feedback
  • Team player

PHYSICAL REQUIREMENTS:

 

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office supplies and materials weighing 25 pounds or less.  Finger dexterity required to operate a computer keyboard, calculator and telephone equipment. May operate a motor vehicle.

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Type

Regular Full-Time

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