Purchasing Administrator in Corona, CA at Lennar Homes

Date Posted: 8/28/2020

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Corona, CA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    8/28/2020

Job Description

Overview

Provides administrative support to the Purchasing Department.  Processing and administrative duties associated with the purchasing of direct construction costs.



Responsibilities

  1. Assist trade partners with troubleshooting issues, including but not limited to looking for payment on invoices, communicating with Construction Managers (CM) about outstanding invoices, and correcting Purchase Orders (PO).
  2. Responsible for maintaining a list of all active trade partners, their main contacts, and their preferred contact information.
  3. Update and maintain scope of work documents, and acquire signatures from trade partners on their respective scope of work.
  4. Process paperwork for change of vendor request and/or approvals within purchasing guidelines.
  5. Build and maintain community binders for all active communities that include plans, specifications, phasing maps, and a list of trade partners assigned to perspective community.
  6. Corrections of problem commitments in JD Edwards, including takeoff changes from CM or trade partner, informing all parties when complete.
  7. Work with suppliers/trade partners to resolve any current and/or overdue invoices as necessary.
  8. Maintain organization of home files and supplier/trade partner files.
  9. Contact construction managers for clarification on purchase orders when discrepancies arise.
  10. Keep CM posted on any updated Purchasing Department information when necessary.
  11. Researching, creating, and submitting UA and takeoff changes for ROC.
  12. Process bid award letters and compliance forms for all trade partners on active communities, advise trades of the outcome of bids, and ensure all documents are signed and filed.
  13. Maintain Seattle purchasing inbox by responding to any requests received.
  14. Complete tasks or duties as assigned by Director of Purchasing.
  15. Support our Purchasing Department team at all times with any projects that need further research.
  16. Alert Purchasing Department of any rejected UAs or takeoffs on a daily basis.
  17. Research and process all frame labor incentives that will be rewarded to framers for completing schedule.
  18. Schedule appointments within the Purchasing Department, and arrange meetings with trade partners.
  19. Assist with setting up potential trade partners for Seattle division including completion of vendor packet/ABR.
  20. Manage trade categories for survey, cleaning, and trash.
  21. Maintaining a book for all cabinet layouts by plan and specification.
  22. Maintain up to date documents such as trade partner list, cost code assignment, master cost code/bill code list, and active community list.
  23. Notify trade partners when payment hold is in place, due to either expired insurance or unsigned contracts, and assist with sending any updated information to the ROC.
  24. Managing and organizing meetings with our trade partner committee.
  25. Working with Purchasing Department to update offline budgets when takeoffs or price changes are processed, in order to reflect monthly budget reports.
  26. Perform all other duties as assigned.


Qualifications

  • High school diploma or GED required
  • One (1) year experience minimum in purchasing or related field
  • Detail oriented
  • Ability to multi-task while meeting various deadlines
  • Team player with strong work ethic
  • Maintain regular attendance and punctuality relative to daily work scheduled is required
  • Follow directions from a supervisor
  • Interact well with co-workers
  • Understand and follow posted work rules and procedures
  • Accept constructive criticism

PHYSICAL REQUIREMENTS:

 

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office materials and supplies weighting twenty-five (25) pounds or less.  Finger dexterity is required to operate a computer keyboard and calculator.

Not Ready to Apply?

Joining our Talent Network will enhance your job search and application process. Whether you choose to apply or just leave your information, we look forward to staying connected with you.

Join Our Talent Network

Text LENNAR to 51893
to get started today!