Sales Administrator in Palm Beach, FL at Lennar Homes

Date Posted: 7/21/2020

Job Snapshot

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Job Description


Summary of Position Requirements

Provide administrative support to Sales Team through a variety of related responsibilities.


Job Description

  • Handle all administrative duties as directed by Director of Sales.
  • Provide administrative support and Sales System support to New Home Consultants, Area Sales Managers, and the Director of Sales through a variety of related responsibilities.
  • CRM sales admin role & responsibilities for the Coastal division.   Provide CRM system support for Directors, Sales Managers, and New Home Consultants.  Update and Maintain CRM training book.   Load purchase agreements updates and new documents.    
  • Report maintenance, data entry, and distribution of sales goals
  • Review, audit, & assist in the management of online content
  • Schedule & manage the setup of all start up communities, model installations, and maintenance setup.  Welcome Home Center set up and schedule tracking.    Model maintenance set up including order Model home office supplies, IT equipment, alarm system installations, lawn maintenance schedule, decorator contracts and installation, etc.
  • Event & travel Coordination:   Assist with Sales meetings, Grand Openings, Community Events, Sales and Marketing Council, Top producers Groups, HBA, MLS, Realtor Events, and Internal sales events.
  • Maintain updated sales print materials & update distribution to sales, Welcome Home Centers, and Models.   
  • Order sales meeting supplies & assist in setup. (training materials, binders, etc)
  • Update and maintain sales policies, procedures, and Training manuals.   
  • Update and distribute changes to the sales team, maintain updated online version.
  • Purchase Agreement assistance and accuracy checks.   
  • Update online sales reports daily.   
  • Daily summary to Director of Sales
  • Update and maintain Inventory list, review pricing, MLS review and audit.   
  • Summarize weekly appointments and sales numbers.     
  • Sales NHC sales projections weekly.   
  • Assist in the collection of monthly competition CMA’s.     
  • Verify team compliance with LLR licensing & cont. edu requirements.  
  • Update and distribute sales goals and trackers weekly
  • Schedule NHC shops throughout the year
  • Maintain & organize online sales documents


Education and Experience Requirements

  • High School Diploma or equivalent required, college degree preferred
  • Experience in administrative support position or new home builder industry preferred
  • Competent in Microsoft Office
  • Excellent execution skills, highly focused task completion, follow-up, communication (written and verbal) and time management skills.  
  • Adaptable.   
  • Able to professionally perform multiple detail-oriented tasks with simultaneous deadlines
  • Must be able to meet deadlines while maintaining a professional attitude.   
  • Professional Attire to represent company in a positive manner.
  • Requires resourcefulness, strong organization skills, and ability to flexibly work from communities and the division office.
  • Enjoys a positive, fun, exciting, challenging, and ever changing work environment.
  • Positive outlook, desire to support and interact with others daily.
  • Strong organization skills & high level task/report execution.


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