Sales Administrator in San Diego, CA at Lennar Homes

Date Posted: 10/3/2021

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    San Diego, CA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    10/3/2021
  • Job ID:
    2021-19185

Job Description



Overview

POSITION SUMMARY:          

This position provides administrative support to the Director of Sales through a variety of related responsibilities such as prepare and track sales-related reports and other data entry tasks, scheduling, coordinating Community Office start-up and Community Office closing, and other office administrative support.



Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Create correspondence or documents through Word, Power-Point, Excel and any other company computer programs, copy and printed materials, handle correspondence, prepare and maintain reports and data tracking.
  • Support the New Home Consultants and the Director of Sales in day-to-day sales activities through collection and dissemination of information to community teams and division management.
  • Arrange meetings, department activities, conferences and schedule appointments. Make all necessary travel and other reservations and arrangements as necessary.
  • Prepare outgoing and internal correspondence independently from verbal instructions, drafts and/or dictation.
  • Organize, maintain, distribute and update all department files.
  • Data input master marketing community leads in SF and back up the ISC’s when necessary with overflow calls.
  • Maintain NHC License expirations and set reminders on behalf of Director of Sales.
  • Support the day-to-day sales activities, including accurate coding for timely payment of invoices, including data entry. Collection and dissemination of information to each New Home Community, monitoring traffic and sales information as necessary, providing analysis and reports as required.
  • Assist in coordinating supply orders, office equipment and marketing materials.
  • Assist in the start‑up of the Welcome Home Center for each New Home Community including the duplication of all disclosures and legal documents necessary for a sales release, the provision of all supplies including office machinery and equipment and the temporary additional staff scheduling. Coordinate catering and promotional vendors as required.
  • Attend all New Home Community openings and functions as directed.
  • Utilize the company’s systems, including but not limited to Sales Force.
  • Prepare and distribute various reports for all communities.
  • Perform all other duties as assigned.



Qualifications

EDUCATION AND ADDITIONAL REQUIREMENTS:

  • Minimum three (3) years of administrative assistant experience, preferably in homebuilding
  • High School diploma or GED required. College or Business school desirable
  • Valid driver’s license
  • Accurate typing 50-60 wpm
  • Ability to meet deadlines and multi-task while maintaining professional attitude. Must be able to adhere to fluctuating work schedules and varying work locations.
  • Intermediate PC skills Microsoft Word, Excel, and JD Edwards system experience preferred
  • Strong written and verbal communication skills
  • Good interpersonal skills and ability to communicate effectively
  • Must possess professional appearance and demeanor
  • Must possess ability to handle priorities under pressure
  • Maintain high level of confidentiality regarding company/associate information
  • Maintain regular attendance and punctuality relative to daily work schedule is required
  • Interact well with co-workers
  • Understand and follow work rules and procedures
  • Team player
  • Position may require working weekends.

PHYSICAL REQUIREMENTS:

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move, and carry office materials and supplies weighing twenty (25) pounds or less.  Finger dexterity is required to operate a computer keyboard and calculator. Must be able to travel to different communities and office locations when needed. May be required to operate a motor vehicle.

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Type

Regular Full-Time

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