Job Description

POSITION SUMMARY: 

Responsible for coordination of invoice flow from Division to Regional Operations Center

PRIMARY DUTIES AND RESPONSIBILITIES:

1. Thoroughly review invoices and check requests for proper account coding and proper approvals via DocuSign.
2. Maintain Prelim log to make sure no payments are issued without proper lien releases
3. Ensure all proper conditional lien releases are submitted and collected from vendors
4. Maintain invoice tracking log via excel
5. Ensure all invoices and utility bills are current and up to date, researching all past due balances
6. Compile approved invoices and upload them to dedicated BOX folder for the Regional Operations Center (ROC).
7. Once check runs are processed by the ROC, review them and forward to Controller for approval.
8. Mail out weekly checks and ensure all proper backup are attached
9. Monitor and maintain Accounts Payable inbox, responding to all inquiries in a timely manner from vendors and the team
10. Communicate with vendors and the ROC to resolve all invoice issues in a timely manner
11. Communicate and work with vendors to obtain proper certificate of insurance paperwork to avoid any insurance hold issues
12. Process Address Book Revisions for new vendors and vendor changes
13. Process void check requests
14. Organize and maintain all invoice files electronically
15. Assist with any audit requests and pull necessary backup documentation
16. Complete Authorized Signature Listing quarterly or as needed

EDUCATION AND EXPERIENCE REQUIREMENTS:

• AS or BS in Accounting
• 2 years general accounting experience with computer background preferred, but not required
• Construction experience preferred, but not required
• Experience in JD Edwards software preferred, but not required
• 10 key by touch
• Excellent attention to details and accuracy
• Team player with good communication and interpersonal skills

CONTACTS:

Regular contact with division personnel; furnishing or obtaining information.  Frequent external contact with vendors where matters discussed require confidentiality, patience and clarity.

PHYSICAL REQUIREMENTS:

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office materials and supplies weighing 25 pounds or less.  Finger dexterity is required to operate a typewriter, computer keyboard and calculator.  May be required to operate a motor vehicle.

ADDITIONAL REQUIREMENTS:

Ability to:

• Arrive to work on time
• Follow directions from a supervisor
• Interact well with co-workers
• Understand and follow posted work rules and procedures
• Accept constructive criticism

This position outlines the basic tasks and requirements for the position noted.  It is not a comprehensive listing of all job duties of the associates

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