Construction Administrator in Chantilly, VA at Lennar Homes

Date Posted: 1/3/2021

Job Snapshot

Job Description


Assist with a variety of duties to include Division’s job starts process, processing critical forms and posting of documents in a timely manner, compiling and updating reports, data entry, coordinating with Construction Managers, maintaining files, processing invoices, answering phones, etc.  Position requires the ability to multi-task and drive results in a team atmosphere.  Individual must be self-motivated, detail-oriented and possess a can-do positive attitude.


  • Help coordinate the Division’s starts process to include preparation of start packages and review for their accuracy
  • Work closely with architects/engineers for multi-family foundations strip drawings and submit to DOC for review and approval.
  • Maintain and post the Projected Start Report and Change Order Memo weekly to Lennar Associates via email and trade partners via BuildPro
  • Prepare requests and obtain checks for proffers, re-inspection fees, trade permits as required by jurisdiction and other municipality fees including water and gas meters
  • Request and track utilities at start of construction
  • Upload and maintain documents for job start in BuildPro to include selection sheets, flooring selections, electrical diagrams, NSO information, etc.
  • Process and post change order in BuildPro.
  • Help maintain and revise BuildPro templates
  • Obtain periodic production reports and information from JDE and Construction Managers in order to update and maintain Settlement, Safety, SWPPP and other Production Status Reports as required
  • Assist in obtaining inspections and certificates of occupancy as needed for closing
  • Create correspondence
  • Create and maintain effective working relationship with trade partners and maintain accurate contact list of each.
  • Distribute and collect Pre-Construction, Pre-Drywall, Quality Inspection and New Home Orientation forms to/from the construction team
  • Coordinate reporting from and consistency of third-party QCI Trade Partner
  • Order and distribute copies of plan sets and other construction documents for Construction Managers as requested/needed
  • Track submission of Weekly NHC/CM meeting minutes
  • Calculate and manage Construction Associate bonus report.
  • Schedule and coordinate meetings, appointments, etc. for Construction department, as needed
  • Serve as Coordinator of Division Safety Committee
  • Upload Safety Incident Reports
  • Maintain safety binders, weekly safety inspection reports and toolbox/SWPPP talk reports.
  • Serve as a back-up to the Customer Care Coordinator, as needed
  • Assist Construction Managers administratively, as needed
  • Assist with special projects as assigned by the Director of Construction



  • Minimum High School Diploma or equivalent required
  • College Degree preferred
  • Valid Driver’s License
  • Minimum 2 years in construction industry preferred
  • Technical construction project management experience preferred
  • Strong organizational and process management skills
  • Ability to prioritize and take initiative
  • Must be able to read blue prints and site plans
  • Must be detail-oriented team-player comfortable working in a fast-paced environment
  • Advanced PC skills Microsoft Word, Excel, JD Edwards and Adobe Acrobat DC/Bluebeam
  • Excellent follow-up, communication (written and verbal) and time management skills
  • Able to professionally perform multiple tasks with simultaneous deadlines
  • Possess strong work ethic, integrity and ability to work well under pressure

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