Executive Assistant in Palm Beach Gardens, FL at Lennar Homes

Date Posted: 6/24/2020

Job Snapshot

Job Description

Overview

Summary of Position Requirements

Administrative support to Division President, including the preparation of business letters, memos, standard operation forms and correspondence via fax, phone, email and courier.  Additional responsibilities include arranging conference calls, coordinating travel, file organization and ensuring arrival of documents at divisional offices for use during on-going meetings.



Responsibilities

Primary Duties and Responsibilities

  • Provide general support to the Division President
  • Prepare weekly production status reports enter into Excel spreadsheet
  • Maintain production reports on a weekly basis
  • Special projects as created by the Division President
  • Type and proofread letters, memos, reports, and other correspondence
  • Establish and maintain appropriate documentation and files as needed
  • Make business travel arrangements for executive level division associates
  • Order flowers, food and other gifts as necessary for the Division
  • Maintain Division files
  • Make business travel arrangements for executive level division associates
  • Cross train in other areas as necessary


Qualifications

Education and Experience Requirements

  • High School Diploma or GED required, college degree preferred
  • Minimum of two years office experience in a professional atmosphere supporting high level executive(s)
  • Valid Drivers license with a good driving record
  • Highly PC proficient, including Microsoft Office, Word, Excel, PowerPoint, and Lotus Notes
  • Must be diplomatic, thorough, customer-service minded, detailed and professional
  • Ability to interact professionally with all levels of management, division associates, Corporate associates, customers, outside entities, etc
  • Impeccable communication skills & phone etiquette
  • Good writing and organization skills
  • Team player with ability to work well under pressure
  • Must be able to handle multiple tasks while working under pressure to meet simultaneous deadlines
  • Able to professionally perform multiple detail-oriented tasks with simultaneous deadlines

#CB

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