Executive Assistant in Irving, TX at Lennar Homes

Date Posted: 11/21/2019

Job Snapshot

Job Description

Overview

Act in an integral administrative support role for the DFW Division President. #CB



Responsibilities

  • Organize, prioritize and execute on large volumes of highly confidential and time-sensitive information.
  • Answer and screen DP’s phone calls and take detailed messages.
  • Meet and greet visitors. Set up and clean up for business meetings.
  • Coordinate meetings, appointments and business travel arrangements.
  • Ability to see overall goals and execute appropriate details; maintain systems and processes to ensure execution of projects.
  • Proactively manage calendars, schedules, and appointments by anticipating current priorities and areas of focus in order to prioritize and arrange future schedules.
  • Type business letters, memorandums and other correspondence using Microsoft Office Software in a Mac platform.
  • Create and edit spreadsheets and presentations.
  • Collect daily, monthly, weekly, quarterly reports from business entities.
  • Ability to prioritize phone calls/emails, providing ongoing public relations and assisting in resolving problems.
  • Maintain accurate, organized and efficient filing system.
  • Prepare and process expense reports in a timely manner. 
  • Effectively communicate with others and solve problems on a daily basis.
  • Develop processes and efficiencies for routine office management, supply ordering, etc. 
  • Ability to operate and trouble shoot standard office equipment.
  • Coordinate all materials for meetings and manage all mailings. 
  • Order food and gifts as requested.
  • Special projects or cross train as necessary. 


Qualifications



Education and Experience Requirement:

  • High School Diploma or equivalent required.
  • Must have C level executive assistant experience.
  • Professional appearance and demeanor.
  • Perform multiple, detailed-oriented tasks with simultaneous deadlines.
  • Advanced communication skills.
  • Excellent writing and organization skills.
  • Possess strong work ethic, integrity and loyalty.
  • Team player with the ability to work well under pressure.


 

Physical Requirements:

Requires the ability to work in excess of eight hours per day, in the confined quarters of an office.  Also requires the ability to read plans, bend, stoop, reach, lift, and move and/or carry items less than 50 pounds.  Finger dexterity, when operating a computer keyboard and calculator is required.  Office work requires sitting at a computer monitor for extended periods of time, completing paperwork and to receive/return phone messages.  Standing is required for filing, scanning, and copying.

This position outlines the basic tasks and requirements for the position noted.  It is not a comprehensive listing of all job duties of the Associate.  Management reserves the right to change the duties and responsibilities set forth herein at any time, with or without prior notice.

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