Project Coordinator in Irvine, CA at Lennar Homes

Date Posted: 11/13/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Irvine, CA
  • Job Type:
  • Experience:
    At least 3 year(s)
  • Date Posted:
    11/13/2019

Job Description

Overview

Administrative support for department/managers. Processing and administrative duties associated with the plans and obtaining city or county approvals.



Responsibilities

  • Provide administrative support to department as directed by manager.  Responsible for arranging various department functions
  • May assist in coordination of DRE/HOA processing and assist with obtaining exhibits and other DRE/HOA documents if required
  • Assist department with the preparation and administering of offsite bid spreadsheets
  • May assist in the coordination of miscellaneous jurisdictional processing, i.e. tentative map and final engineering, lot line adjustments, street addresses, mailbox location, SWPPP, improvement plans and bonds, landscaping plans, etc.
  • May be required to maintain current fee information for budgeting and prepare fee credit letters and process fee checks
  • Responsible for consultants’ document processing and check requests
  • Processing all necessary documentation for vendor set up, including the processing of insurance information
  • Preparation and processing of check requests and wire transfer requests, as requested
  • Process consultant agreements, change orders and utility contracts, (JD Edwards homebuilder), all purchase orders and agreement addendum’s relating to consultants, etc.
  • Accurate correspondence typing, answer phones, fax documents, copy documents, schedule meetings, etc.
  • Order department plans including Improvement, Precise Grading, Rough Grading, Site Plans, etc. for field and office associates. Track orders to reconcile reproduction invoices
  • Interface as necessary with other departments in a professional manner
  • Set up and maintain any and all necessary files
  • Coding, processing, etc. any and all consultant’s invoices
  • Assist department in preparing all necessary documentation in order to facilitate all land transactions, including green folders and related material as required
  • Perform all other duties as required


Qualifications

  • Two (2) – three (3) years as administrative assistant
  • Two (2) years in home-building related experience
  • High school diploma or GED required; college or business school desirable
  • Valid driver’s license
  • Basic skills in Microsoft Office including Word and Excel for Windows
  • Maintain regular attendance and punctuality relative to daily work schedule is required
  • Notary preferred, but not required
  • Typing 40-60 words per minute
  • Excellent written, oral, organizational and math skills
  • Must possess professional attitude to represent the company in a positive manner
  • Follow directions from a supervisor
  • Ability to handle priorities under pressure
  • Interact well with co-workers
  • Understand and follow work rules and procedures
  • Accept constructive feedback
  • Team player

PHYSICAL REQUIREMENTS:

 

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office supplies and materials weighing 25 pounds or less.  Finger dexterity is required to operate computer keyboard, calculator and telephone equipment.  May be required to operate a motor vehicle.

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