Project Coordinator in Corona, CA at Lennar Homes

Date Posted: 11/12/2019

Job Snapshot

Job Description

Overview

POSITION SUMMARY:    

 

Project Coordinator support for project managers. Processing and administrative duties associated with the plans and obtaining city or county approvals.

 



Responsibilities

PRIMARY DUTIES AND RESPONSIBILITIES:

  1. Obtain building permits needed for homebuilding and land development operations.
  2. Provide administrative support to department as directed by Manager. Responsible for arranging various department functions.
  3. May assist in coordination of HOA processing and assist with obtaining exhibits and other HOA documents if required.
  4. May assist in the coordination of miscellaneous jurisdictional processing, i.e. preliminary plat and final engineering, boundary line adjustments, street addresses, mailbox location, SWPPP, improvement plans and bonds, landscaping plans, etc.
  5. May be required to maintain current fee information for budgeting and prepare fee credit letters and process fee checks.
  6. Responsible for consultants document processing and check requests. Processing all necessary documentation for Vendor set up, including the processing of insurance information.
  7. Preparation and processing of check requests and wire transfer requests, as requested.
  8. Process Consultant Agreements, Change Orders and Utility Contracts, (JD Edwards homebuilder), all purchase orders and agreement addendum’s relating to consultants, etc.
  9. Accurate correspondence typing, answer phones, copy documents, schedule meetings, etc.
  10. Order department plans including Civil Improvement Plans, Architectural and Structural Plans, etc. for field and office associates. Track orders to reconcile reproduction invoices.
  11. Interface as necessary with other Departments in a professional manner.
  12. Set up and maintain any and all necessary files.
  13. Coding, processing, etc. any and all consultant’s invoices.
  14. Assist department in preparing all necessary documentation in order to facilitate all land transactions, including Green Folders and related material as required.
  15. Perform all other duties as required.

In addition to the above each employee will be required to cross train for position(s) within the division organizational structure as required by the Division President.

Management reserves the right to change or add to the duties and responsibilities set forth herein at any time.



Qualifications

EDUCATION AND EXPERIENCE REQUIREMENTS:

  • High school diploma required (College Degree in Construction Management, Planning, Business or related field preferred)
  • 3 years minimum as Administrative Assistant or related experience
  • 2 years in home-building related experience preferred
  • Notary preferred, but not required
  • Typing 40-60 words per minute
  • Excellent written, oral, organizational and math skills
  • Must possess professional attitude to represent the company in a positive manner
  • Skilled in Word for Windows and Excel.
  • Valid, unrestricted Motor Vehicle License

 

PHYSICAL REQUIREMENTS:

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office supplies and materials weighing 25 pounds or less.  Finger dexterity is required to operate computer keyboard, calculator and telephone equipment.  May be required to operate a motor vehicle.

CONTACTS:

Regular contact with executives and division personnel furnishing or obtaining information.  Frequent external contacts where the matters discussed require some resourcefulness, patience and clarity.  Constant contacts with subcontractors, consultants, field personnel and governmental agencies.

ADDITIONAL REQUIREMENTS:

Ability to:

  • Maintain regular attendance and punctuality relative to daily work schedule is required.
  • Follow directions from a supervisor
  • Ability to handle priorities under pressure
  • Interact well with co-workers
  • Understand and follow posted and distributed work rules and procedures
  • Accept constructive criticism
  • Team Player

This position outlines the basic tasks and requirements for the position noted.  It is not a comprehensive listing of all job duties of the associate.

FLSA STATUS:  Non-Exempt

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