Job Description

We are Lennar 

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States.

Join a Company that Empowers you to Build your Future

The Executive Assistant is responsible for supporting senior executives by overseeing a range of high-level administrative functions. This position involves proactively managing executive schedules, coordinating complex travel arrangements, and facilitating communication across various departments. The Executive Assistant will lead efforts to streamline office operations, enhance executive productivity, and ensure seamless execution of key initiatives.

This role requires a proactive, detail-oriented professional who excels in managing multiple priorities, solving problems, and driving organizational efficiency.

This position will provide support to our Engineering executives and collaborate closely with the Miami HQ Administrative Team in the Eastern Time zone, ensuring seamless communication and support.

Your Responsibilities on the Team 

• Provide comprehensive administrative support to the Engineering leadership team.

• Organize meetings, conference calls, team events, and travel arrangements.

• Prepare business letters, memoranda, presentations, and other correspondence accurately and promptly.

• Create, revise, and format presentations, spreadsheets, and documents.

• Handle reporting requests, expense reports, and various assigned projects.

• Manage travel and entertainment activities, including processing, obtaining approvals, and submitting for payment.

• Serve as the primary point of contact for the Bentonville Engineering team, overseeing supply orders, catering, gifts, and visitor reception.

• Establish and maintain documentation and filing processes.

• Prioritize and manage phone calls and emails, providing public relations support, taking detailed messages, and assisting with issue resolution.

• Communicate effectively and solve problems on a daily basis.

• Develop and implement processes for routine office management and supply ordering.

• Troubleshoot standard office equipment in collaboration with IT.

• Coordinate meeting materials, handle mailings, and order food and gifts as needed.

• Undertake special projects and cross-train as required.

Requirements

• High School Diploma or equivalent required.

• A minimum of 5 years of office experience in a similar role is required.

• Experience as a C-level executive assistant is essential.

• Ability to perform multiple, detail-oriented tasks with simultaneous deadlines.

• Advanced communication skills, both written and verbal.

• Excellent organizational and writing skills.

• Strong work ethic, integrity, and loyalty.

• Team player with the ability to work well under pressure.

• Highly computer proficient, including Microsoft Office, Word, Excel, PowerPoint, and Outlook.

• Must be diplomatic, thorough, customer-service minded, detailed, and professional.

• Ability to interact professionally with all levels of management, division associates, corporate associates, customers, outside entities, etc.

• Impeccable communication, writing, and organizational skills.

Physical & Office/Site Presence Requirements:

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office supplies weighing 25 pounds or less. Finger dexterity is required to operate computer keyboard, calculator and telephone equipment.

Life at Lennar

At Lennar, we are committed to fostering a supportive and enriching environment for our Associates, offering a comprehensive array of benefits designed to enhance their well-being and professional growth. Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of. Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future, while Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments. To further support our Associates, we provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring our commitment to their diverse needs and aspirations. From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies. Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone’s Included Day. At Lennar, we believe in investing in our Associates, empowering them to thrive both personally and professionally. Lennar Associates will have access to these benefits as outlined by Lennar’s policies and applicable plan terms. Visit Lennartotalrewards.com to view our suite of benefits.

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Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.