Job Description

Summary of Position Requirements

Administrative support for department/managers. Basic administrative support to Land Development and Homebuilding departments, preparation of business letters, memos, standard operation forms and correspondence via fax, phone, email and courier.  Responsible for tracking key programs in the Division as well as coordinating meetings and company events.

Primary Duties and Responsibilities

• Provide general support to Director of Operations and office staff
• Responsible for all MLS data entry and update
• Handle and screen all incoming/outgoing mail and faxes and incoming calls
• Type and proofread letters, memos, reports, and other correspondence
• Establish and maintain appropriate documentation and files as needed
• Coordinate company meetings and events
• Track acquisitions
• Maintain Division files
• Work with suppliers as necessary to resolve invoicing issues
• Prepare and distribute acquisition reports
• Assist in coordinating office hurricane contingencies
• Work on various special projects as assigned by Director of Operations
• Make business travel arrangements for executive level division associates
• Compile presentation materials for quarterly operations review meetings
• Order flowers, food and other gifts as necessary for the Division
• Cross train in other areas as necessary

Education and Experience Requirements

• High School Diploma or GED required
• Minimum 4 years experience in administration
• Minimum 2 years in homebuilding related experience
• Excellent written, oral, organizational and math skills
• Must possess professional attitude to represent the company in a positive manner
• Proficient in Word and Excel

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