Job Description

POSITION SUMMARY:  

Responible for supporting the purchasing department with administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist trade partners with troubleshooting issues as they arise, including but not limited to looking for payment on invoices, communicating with Construction Managers about outstanding invoices, and correction of purchase orders
• Responsible to maintain a list of all active trade partners, their main contacts, and their preferred contact information
• Process paperwork for change of vendor request and/or approvals within purchasing guidelines
• Corrections of problem commitments in JD Edwards and informing all parties when complete
• Work with suppliers/trade partners to resolve any current and/or overdue invoices as necessary
• Maintain organization of home files and supplier/trade partner files
• Scan related purchasing files and put into correct trade partner file on common computer drive
• Contact Construction Managers for clarification on purchase orders when discrepancies arise
• Keep Construction Manager posted on any updated Purchasing Department information when necessary
• Complete tasks or duties as assigned by Director of Purchasing
• Support Purchasing Department team at all times with any projects that need further research
• Schedule appointments within the Purchasing Department and arrange meetings with trade partners
• Assist with setting up potential trade partners including completion of vendor packet/ABR
• Track and maintain option selections in SalesForce, JDE and SupplyPro.
• Ensure up to date scope of works are signed by the trades and uploaded into BOX for field construction use.
• Perform all other duties as assigned

• Two (2) years, minimum, residential construction experience in field operations, purchasing or construction management
• High school diploma or GED required
• High degree of construction knowledge
• Good computer skills in Microsoft Word and Excel
• Maintain regular attendance and punctuality relative to daily work schedule is required
• Excellent writing skills
• Detail oriented
• Strong negotiating skills
• Valid driver’s license
• Accepts constructive feedback
• Team player

PHYSICAL REQUIREMENTS:

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office materials and supplies weighing 25 pounds or less.  Finger dexterity is required to operate a computer keyboard and calculator.  May be required to operate a motor vehicle.

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